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Best Practices for Remote Board Meetings

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People are less attentive when it comes to a remote board meeting than they would be in person. It’s easy to give in the temptation to check your email, grab snack, or answer the phone. The good fact is that you can beat these obstacles by managing your meetings efficiently. These best practices can help you keep virtual meetings on time, safe and efficient.

Use a reliable and secure online portal that has board-management software that includes an agenda maker and video integration. Additionally, it comes with useful tools, such as task managers and document centers. These tools let you hold meetings without having leave the portal, and ensure that everyone has the ability to access them regardless of location, time zone, or device. It’s also a good idea to assign a moderator to your meeting. They will oversee the entire system and ensure that they are working properly.

Make sure to send reminders of meetings at least 24 hours before the scheduled call. This will reduce the amount of no-shows and ensure that attendees are equipped with all the necessary information to participate. Also, make use of an agenda template that outlines specific information about the call so that participants don’t get lost in the conversation.

If a member of the board is unable to attend an online meeting, he or she must write a letter to the board stating the reason for the absence and detailing any reasonable accommodations requested. The board must then decide whether the excuse is legitimate. This can be a difficult process, but the board should strive to be as fair and consistent as is possible.

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